NDP Committee Meeting Notes of 13/01/21 in addition to the Meeting Minutes
Due to the importance of the discussions to take place concerning the project status, the Chair
decided to delay the start of the meeting for several minutes so that Monica van Lienden could
be present as she was experiencing problems joining.
Jon Stern requested that the communications from HC Neighbourhood Planning Team were
read out. Ruth Dolman and the Clerk obliged. Following a long and interesting debate on what
the committee are able to do in readiness for Reg 14 prior to the parish council electing more
councillors , it was decided that, as the public consultation that the committee have been working
towards is an additional voluntary one, that the committee would continue to plan and prepare
the presentations and present these to the parish, following which the committee will present the
results from the public consultation to full council.
The Clerk requested that all members of the committee complete one of the circulated forms for
insurance purposes. Monica van Lienden queried whether the councillors needed to do this as
well as the co-opted members. The Clerk agreed to check and in the meantime the co-opted
members were asked to complete them and forward to the Clerk ASAP.
ACTION: The Clerk to check if the cllrs need to complete this form.
Andrew De La Haye, Bob Puzey, Chris Barron and Leigh Russell to
complete the forms and send them to the Clerk.
Ruth Dolman informed everyone that there had been a meeting of the Public Consultation WG
the previous evening (details of which can be found in the meeting notes) which had resulted in
some changes to the details circulated for this meeting and these would be explained during
each item on the agenda.
Chris Barron ran us through the latest Project plan explaining some of the assumptions that had
been made in the timeline. These will be subject to change due to factors outside our control.
Monica van Lienden asked if we know the grant status, i.e. has there been any change in their
schedule. The Clerk and Chris thought there was no change but it was agreed that this should
be checked and Chris agreed to find out. Jon Stern requested a copy of the Project Plan. It was
agreed to accept this latest plan and publish it on the NDP website and Jon Stern will download
it from there.
ACTION: Chris Barron to check the grant status.
Bob Puzey to post the Project plan on the NDP website.
At the meeting the previous day the Public Consultation Presentation had been shortened.
Ruth Dolman and Andrew De La Haye are working on the final script and will circulate a video of
the presentation to the committee once a complete draft is ready.
ACTION: Ruth Dolman and Andrew De La Haye to continue work on the script and
recording of the 1st presentation and circulate to the committee for approval.
Bob Puzey explained the concept of the chosen format for the live presentations which is a mix
of Zoom and YouTube. Videos of which will be made available on the websites and FaceBook.
It was agreed that the date for the first should be planned for 22/02/21 in line with the current
project plan.
It was agreed that the policies in the NDP should be included in the presentations and the WG
will explore if these can be combined in the Housing Options Presentation or whether there
needs to be a 3rd presentation. It was agreed to have a target of 2 week intervals between
presentations and a 2 week interval thereafter for submission of the questionnaire.
As there had been changes made to the article for the newsletter the day before Andrew De La
Haye shared the revised document on screen with the group. Joanne Akers requested that she
could receive this as she has some alterations she would like to add and then take it forward to
the Community Engagement WG on Friday.
ACTION: Andrew De La Haye to forward the latest revision to Joanne Akers.
As there had been changes made to the newsflashes the previous day Bob Puzey shared this
document on screen with the group and Monica van Lienden requested some minor
adjustments to the first paragraph. These were made and the committee approved the copy.
Due to the uncertainty of when elections will be held the committee are not able to set any
deadline for site submissions. Ruth Dolman suggested that we should post a COVID notice
onto the website stating that site submissions received after 01/01/2021 will be evaluated after
the country has come out of lockdown. These will be posted on the NDP website in an
addendum and included in Reg 14.
ACTION: Ruth Dolman to circulate a COVID Notice to the committee for approval.
Andrew gave an update on how the public correspondence WG has progressed in catching up
with the backlog of queries received from the public. Monica van Lienden queried some which
did not appear to have been responded to and the Clerk assured us that these had been done
and he would check that these had been copied to the NDP email so that the replies appear in
the log.
ACTION: The Clerk to check and forward any emails which have not been copied to
the NDP email address for inclusion in the log.
As we had run out of time the S106/CIL list will be carried forward to the next meeting.
The date for the next meeting is 10/02/21 at 7:30pm online.